We control the ways your personal data are collected and the purposes for which your personal data are used by BCS and are the “data controller” for the purposes of the UK Data Protection Act 1998, Swiss Federal Act on Data Protection and the Ordinance, the General Data Protection Regulation and other applicable European data protection legislation. Our current Data Protection Officer is Ibtisam AlSalmi.
We collect some personal data from you. For example, when you use our website, use our services or contact us in any way. We may also receive your personal data from third-party providers (for example if you sign up to job sites, online directories who share your details to companies like us to provide the user with relevant information that may be of professional interest and social media sites).
We may collect and process the following categories of information about you:
Your name and surname and your contact details
(email address, telephone number and postal address Professional status, specialty and location interests and also your CV/covering letter if you choose to upload to our site)
Advanced Candidate Information. This information includes your CV, covering letter, information about your health, Medical council registration, criminal convictions and referee’s and your agreement for us to provide recruitment services on your behalf.
Information about your employment offer and contract, authorised reference collection, your acceptance. Medical information such as health screening (e.g. Immunisation records, TB and HIV status) (Please see our sensitive information section)
Information about your medical registration application and supporting documents which we share with the appropriate Medical Council in the country you are moving to
Information about your Visa application and supporting documents which we will share with the appropriate immigration department in the country where your application lies and that of your family members if we are applying for visas on their behalf.
The communications you exchange with us (for example, your emails, letters, calls, or your messages)
Sensitive personal data
For example, we may collect this information in the following circumstances:
Your new employer has requested it as part of the onboarding process (location dependent).
If you do not allow us to process any sensitive personal data, this will mean we may be unable to progress your application to certain regions of the globe but we are happy to have an open discussion with you if you have concerns, to find solutions. You have the right to restrict processing of your personal data but it may affect your employment application if you do. Be assured that we only process what is needed to make your applications.
We use your personal data for the following purposes:
We will send you communications for example when you create an account on our website or you call or email us with enquiries or you apply to one of our job adverts from another site and you express a wish to receive such communications. You can also request us to send you marketing communications through managing your preferences in by emailing at email@example.com
If you are happy to receive marketing communications, we will provide you with employment opportunities via our job alert system and any upcoming events we are hosting or attending.
Please note that we do not share your contact details or other personal data gathered for the purposes of recruitment, with other companies for their marketing purposes.
If having elected to receive marketing communications from us and you decide you longer wish to do so, you can simply tell us by emailing firstname.lastname@example.org
You can also choose to opt out from receiving marketing communications at any time, by clicking on the relevant unsubscribe link at the bottom of any marketing related email you may receive from us.
If you prefer, you can also call our Candidate Support Team and express your preference to not receive marketing communications (Tel. +974 4042 9238) or send an email to email@example.com with the header “Unsubscribe”.
To comply with our legal obligations, for example, we will retain your records for a period of up to 12 months post placement and in some cases 5 years in case of dispute. For immigration applications, there is a 7 year retention period. Please feel free to ask for more information around these timescales.
You have a right to request access to the personal data that we hold about you. This could include any documents we have collected from you in the recruitment process.
If you would like to request a copy of your personal data, or if you have questions in relation to your personal data, please contact us at firstname.lastname@example.org with the following information
your full name;
a description of the data that you are requesting
all email addresses (past and present) used and
From the date that we receive the request we have – under the relevant legislation – one month to process your request. Whilst we will endeavour to process your request in advance of this deadline, we cannot guarantee that this will be the case. Please note that;
The clearer and more specific your request, the easier it will be to respond within the timeframe permitted. Conversely, any requests which are vague may not produce all or indeed any of the information you are looking for.
We may in very exceptional circumstances, need to charge you for providing information requested that is considered ‘manifestly unfounded or excessive’ and we will notify you of this.
We are committed to taking appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage to personal data. When you provide your personal data through our website or our representatives this information is transmitted across the internet securely using high-grade encryption.
In order to improve our services, to provide you with more relevant content and to analyse how visitors use our website, we may use technologies, such as cookies. Please be aware that in most cases we will not be able to identify you from the information we collect using these technologies.
BCS may set and access Cookies on your computer. Cookies may be placed on your computer when you visit certain parts of the Website. BCS use these to identify and track visitors, their usage of the Website, their access preferences and for advertising. Currently, we do not have the technical ability to get your express permission to opt out of our cookies so we encourage you to use your browser settings if you want to control these.
Your personal data may be shared with other parties involved in your recruitment process including your new employer, the Medical Council of the country where that employer is located or intends to post you, the relevant department of immigration or other agencies involved in the accreditation required to gain medical registration.
It may also be disclosed to a third party who acquires us, and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.
We will only share minimal contact details with our partners who offer relevant services, with your consent. These services include financial services and international removal services. Please be assured that we only share your sensitive information with parties involved in your recruitment process, medical registration or visa application.
Third parties may share your data with us for example job boards or online directories. If you do not wish to be informed about our job opportunities or forthcoming events you can be removed from the contact list provided by our supplier by emailing email@example.com to unsubscribe. BCS cannot be responsible for the entry of your data onto these sources but will certainly action any requests not to be contacted by us and will always share with you how we received your information, so you have greater control over your personal data.